ࡱ> '` Tbjbj{P{P ::4hhh|84|@(\((((& ???????$AhaD@uh%1L"n%1%1@(($@555%18(8(?5%1?55=hP>( `]Z1<>?l@0@L>|}FM2}F >}Fh>|$5(,|||@@3|||@%1%1%1%1|||D |||||| Girl Scouts Heart of the Souths Disbanded Troop Policy: Funds and equipment of disbanded troops/groups are the property of the Girl Scouts Heart of the South and will be returned to the keeping of the council. If reorganization of the troop/group does not take place within 18 months, the resources will be used by the council in the interest of Girl Scouting. This form should be completed by a service team member or existing troop/group leader and submitted to the field executive whenever a troop disbands. Definition of a disbanded troop: A troop is considered disbanded when girls and leaders decide not to continue or when new leadership cannot be recruited. Instructions: Gather troop resources, i.e. handbook, leaders guide, Council Guide, Safety-Wise, Leaders Digest, etc., and financial records. If account has been closed, be sure to cut or shred all blank checks. If it is likely that the troop will reorganize in the near future, also pack/store other reusable equipment, i.e. scissors, first-aid kit with the troop resources. Otherwise, recycle troop equipment, and consumable supplies, i.e. markers, glue, craft supplies, etc., to other troops in your area. Inventory the items that are being stored and note how you distributed other equipment and supplies on this form and forward it to your field executive. Note: The Annual Troop/Group Financial Report must be completed each year by June 30 and prior to a troops disbanding. Troop #  FORMTEXT       Service Unit  FORMTEXT       Level  FORMCHECKBOX  D  FORMCHECKBOX  Br  FORMCHECKBOX  Jr  FORMCHECKBOX  Teen Girl Scout 11-17 Leader of Disbanding Troop/Group s Name  FORMTEXT       Phone #  FORMTEXT       Address  FORMTEXT       City  FORMTEXT       State  FORMTEXT       Zip  FORMTEXT       Membership Year troop was last registered: October  FORMTEXT       through September  FORMTEXT        FORMCHECKBOX  Troop #  FORMTEXT        s treasury balance of  FORMTEXT       has been forwarded by  FORMCHECKBOX  check  FORMCHECKBOX  cash to the Girl Scouts Heart of the South with this form and account was closed on  FORMTEXT       /  FORMTEXT       /  FORMTEXT        FORMCHECKBOX  There is no troop treasury balance remaining/ account #  FORMTEXT       at  FORMTEXT       (Financial Institution) was closed on  FORMTEXT       /  FORMTEXT       /  FORMTEXT       by  FORMTEXT       (Name/Position) The troop equipment to be stored is as inventoried on the back of this form, and is being turned over to the following staff member:  FORMTEXT       or stored at  FORMTEXT       Other items were recycled as follows:  FORMTEXT       Leader of Disbanding Troop/Group s Signature  FORMTEXT       Date  FORMTEXT       Typing your name here qualifies as a valid signature. Service Team Member s Signature  FORMTEXT       Date  FORMTEXT       Typing your name here qualifies as a valid signature. Phone Definition A disbanded troop is a troop that is no longer meeting or the troop has not registered for at least 3 months from the expiration date of the last registration. If a girl or girls decide to leave a troop because she/they want to join another troop, or the parents want to form a new troop, the troop is not considered disbanded. What does the Troop Leader need to do? If the troop leadership of an existing troop decides not to continue or if the troop decides to stop meeting during the membership year, the leader is to: Notify your Service Unit Director/Membership Manager. Decide on how to use existing troop funds. Encourage this decision to be made by the girls. Please note: The funds are for Girl Scout activities and are not to be retained by individuals as their property and girls may contribute a portion of their group treasury to organizations or projects they consider worthwhile (excerpted from Safety-Wise Program Standard 28, pg. 74). Complete the Disbanded Troop Form. Complete an Annual Troop/Group Financial Report. Get a cashiers check for any remaining troop funds (which will close the account) or issue a troop check and close the account after the check has cleared. Turn everything (checkbook, bank statements, ATM cards, deposit slips, supplies/materials and the final Troop Annual Finance Report) in to your Membership Manager. What the Service Unit needs to do: Ensure the Disbanded Troop Form has been completed. Ensure the Annual Troop/Group Financial Report has been completed. Turn in the financial records to the council. Notify all appropriate Service Unit Team members of the troop disbanding. What the council will do: If the troop is reorganized within 12 months, the money will be returned to that troop. Troop leaders who add girls from a disbanded troop may send a written request to the membership department for a proportionate amount of any remaining funds for the girls they absorb. Funds will be sent to the troop.     Girl Scouts Heart of the South  Disbanded Troop Process  Regional Service Centers Columbus, MS 662-328-1930(FAX: 662-328-1220(321 7th Street North, Columbus, MS 39701(Mailing: P. O. Box 2492, Columbus, MS 39704 Corinth, MS 662-287-8321(FAX: 662-286-8142(718 Taylor Street, Corinth, MS 38834( Mailing:P. O. 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