Well, it’s that time of year again – your girls have worked
so hard during the MagNut Program and the Cookie Program, and now you want to reward them with a trip!
They deserve something special for all that they do throughout the year!
One of the most important parts of planning a trip with Girl Scouts is to complete the Troop Travel form and submit to your Membership Manager. Without these forms submitted and approved, members will not be covered in case of an accident.
The number reason the council asks for Troop Travel forms is to protect and insure our members.
Here are some of the most frequently asked questions from Troops planning on traveling:
When do I need to fill out a troop travel
form/get approval for our trip?
trip is greater than 50 miles from meeting location and within council
jurisdiction (Return form and itinerary to Membership Manager 10 days prior to
is a simple overnight trip. (hotel, private residence, or council
property, etc.) (Return form and itinerary to Membership Manager 10 days prior
travel is greater than 50 miles and outside council jurisdiction (Return
form and itinerary to Membership Manager 1 month prior to trip)
travel involves overnight camping on private or council property including
council sponsored events (Return form and itinerary to Membership Manager 1
month prior to trip)
travel is longer than 2 or more nights (Return form and itinerary to
Membership Manager 1 month prior to trip)
trips (Return form and itinerary Membership Manager 2 months prior to trip)
How do I know if I need additional insurance?
there any non-Girl Scouts going (parents, siblings, etc)
the activity going to have more than 150 girls participating?
you be gone for more than 2 consecutive nights?
you be travelling internationally?
What about the drivers?
responsible for driving the girls must submit a “Driver and Vehicle Information
Form” as well as a copy of his/her license and current insurance card
drivers must be registered Girl Scouts
What if I wanted to rent a bus or van?
contracts must be signed by GSHS CEO or a member of the senior
management team – but the reservation should be made under the volunteer’s name
company from which you are renting a vehicle must provide a current certificate
of insurance for our files
driver must be qualified and licensed to drive the vehicle.
If you have any questions, please contact your Membership Manager.
Please keep these guidelines in mind when you are planning
your troop’s trip! Safe travels!